Quote software for small businesses

Creating a quote shouldn't take longer than it needs to. With 1invoice.online you fill in the customer, add lines with description, quantity and price — and VAT is calculated automatically at the correct rate. In about a minute you have a professional quote ready to send.

• Customer register — if you've quoted or invoiced the customer before, details fill in automatically
• VAT calculated per line
• Professional PDF with your company name and details
• Validity period so the customer knows how long the quote applies

Everything runs in the browser — no installation and no lock-in. Create quotes from the office computer or from your phone at the customer's site.

The biggest advantage of a digital quote tool is that the customer can approve the quote on the spot. Instead of waiting for an email reply or a printed, signed copy, the customer gets a link and can accept the quote with digital signing.

You see immediately when the quote is opened and when it's approved, so you don't have to chase answers. A clear yes from the customer — documented and timestamped — makes it easy to move on to delivery and invoicing.

When the customer has said yes, you want to move forward quickly. In 1invoice.online you convert the accepted quote into an invoice in one click — all lines, prices and VAT rates carry over, so you don't have to type everything again.

• No double work — the quote's content becomes the invoice's content
• Automatic invoice number in an unbroken series as the law requires
• Send as PDF and follow payment status right in the overview

The whole flow from quote to paid invoice happens in the same tool. See how we help small businesses with their entire invoicing.

A quote is often the first impression of your company. A few common mistakes let deals slip away — and most are easy to avoid with the right tool:

• Replying too slowly — the customer moves on. Send the quote the same day.
• An unclear quote — it's vague what's included and what it costs. Specify per line.
• Forgetting to follow up — you don't know if the customer even opened it. See opened and approved status.
• Awkward signing — the customer has to print, sign and scan. Offer digital signing instead.
• No validity period — old quotes create price confusion. Set a clear expiry date.

With a dedicated quote tool you design out these pitfalls and increase the chance the quote actually becomes a deal.